Job: Implementation Partnership Management Specialist at UNICEF

Type of contract: Fixed-term contract
Level: P-4
Categories: Research, Planning, Monitoring and Evaluation
Supervisor Title/Level: Head of M4R (with dotted lines to Dep Rep Ops)
Organizational Unit: M4RJob
Job classification level: Level 4

Organizational background and job purpose

  • The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does – in programmes, in advocacy and in operations. The equity strategy, which focuses on the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have the opportunity to survive, thrive and reach their full potential, without discrimination, bias or favouritism. To the extent that a child has an unequal chance in life – in its social, political, economic, civic and cultural dimensions – his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens – by addressing inequalities – will not only give all children the opportunity to fulfill their potential , but will also lead to sustained growth and stability of countries. Therefore, the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is UNICEF’s universal mandate, as defined by the Convention on the Rights of the Child, while supporting the equitable development of nations.

Organizational context of the position:

  • With over 500 implementing partners, the Nigeria Country Office presents significant and complex programmatic and operational risks and challenges that require a dedicated position to support senior managers to ensure resources are continuously, effectively and effectively geared towards achieving results for children.

Purpose of work

  • Under the supervision of the Head of Results Monitoring (M4R) and the Deputy Operations Representative, the Head of Internal Control and HACT will be responsible for strengthening risk assurance and compliance efforts and ensuring the implementation and compliance with HACT assurance activities by partners.
  • He/she will be responsible for providing complementary expertise, support and oversight related to risk management, including but not limited to the development, implementation and continuous improvement of risk management practices. risks at the process, system and entity level.
  • In addition, the staff member will ensure quality, effective and efficient management of implementing partnerships in the country office in accordance with respective operational policies and procedures and the integration of implementing partnerships management based on CO risks.

Summary of Key Duties/Responsibilities
Risk management:

  • Provide advice in the annual risk assessment process and monitor the reliability of reports and their compliance with applicable rules and regulations.
  • Monitor risk mitigation action plans, including mid-term reviews.
  • Lead the office peer review process, undertake visits to project sites and field offices to verify quality of performance.
  • Ensure that the risk management approach is integrated into any project/proposal, the review of submissions by the office governance committees and any major decisions made by management.

Compliance activities:

  • Review office systems, procedures, and processes to ensure they comply with organizational rules and regulations.
  • Apply and strengthen internal controls to ensure systems are in place to prevent, detect and report non-compliance. Lead the office’s annual Statement of Internal Control (SIC) preparation process.
  • Review internal program and operations work processes to ensure responsibilities are clear and placed at appropriate levels in accordance with global policies and/or best practices.
  • Establish a risk-based system to periodically and systematically review a sample of activities (program and operations) to ensure that they are carried out in accordance with established work processes and in compliance with UNICEF policies and procedures.
  • Ensure the proper preparation of internal and external audits, conduct quality assurance and follow-up on the implementation of recommendations and provide feedback to management.
  • Periodically test compliance with the authority chart and adherence to delegation of authority in accordance with UNICEF policies and procedures and ensure that staff understand the roles and responsibilities delegated to them.
  • Review compliance of statutory and non-statutory committees, assess committee members have been trained/oriented on their roles and responsibilities.

Fraud risk management:

  • Lead the collection of evidence to answer questions from the OIAI during the initial evaluation of allegations of fraud and misconduct or during actual investigations.
  • Advise management on lessons learned from investigations and action to be taken as a result.
  • Ensure the implementation of the global anti-fraud strategy, propose internal fraud prevention mechanisms and alert management to any fraudulent issues as well as unethical behaviors detected.
  • Lead the fraud risk training/orientation process for partners and vendors.

Supervision and advice on the implementation of partnership management and quality assurance:

  • Provide technical advice on formalizing implementing partnerships with government, civil society organizations and other implementing partners in accordance with relevant policies, procedures and guidelines, including the CSO procedure and guidance on work plans.
  • Provide technical guidance in the implementation of HACT in accordance with the HACT Policy and Procedure and other relevant organizational policies, procedures and guidelines, including DFAM Policy 5: Supplement for Cash Disbursements 3-Cash Transfers ( HACT). This includes coordinating the preparation of annual assessments and the CO assurance plan, facilitating its execution, and coordinating with other enacting agencies as appropriate.
  • Implement quality assurance strategies/processes for the implementation of the CSO procedure. This includes processes to ensure that implementing partners are selected and evaluated in accordance with the CSO procedure and that all documentation is in accordance with company standards, as stipulated in the CSO procedure
  • Lead the implementation of quality assurance strategies/processes to ensure that HACT assessments and assurance activities are undertaken in accordance with company terms of reference and guidelines and that follow-up and appropriate escalations are taken as needed

Supervision and advice to management:

  • Advise management on steps to take to enforce and strengthen accountability for a strong, responsive and transparent governance framework.
  • Contribute to an effective management process by participating in key governance meetings (especially CMT, PMT and OMT).
  • Coordinate risk assessment and control activities with other UN agencies by representing the office in meetings related to risk and compliance activities.

Impact of results:

  • The internal control and HACT manager must be fully knowledgeable in the field of the work, work with a minimum of supervision and therefore exercise judgment, take initiative, establish work priorities and ensure follow-up actions.
  • The ability to support the assessment, mitigation, monitoring, review and reporting of the most significant risks that could harm the organization is a critical part of the risk performance management framework and internal control of UNICEF. Risk management skills are necessary to safeguard the reputation, resources, business continuity and reputation of UNICEF to fulfill our core mission of saving and protecting children around the world.

Skills and level of proficiency required (please refer to UNICEF competency profiles)
Fundamental values:

  • Care
  • Respect
  • Integrity
  • Trust
  • Responsibility.

Basic skills:

  • Communication [II]
  • working with people [II)
  • Drive for Results [II]

Other abilities:

  • Emotional intelligence
  • Manage complexity and change

Functional skills :

  • Establishes and maintains partnerships – Level 2
  • Demonstrates self-awareness and ethical awareness – Level 2
  • Driving to Achieve Results for Impact – Level 2
  • Innovate and Embrace Change – Level 2
  • Handles ambiguity and complexity – Level 2
  • Think and act strategically – Level 2
  • Works collaboratively with others – Level 2
  • Feeds, directs and manages people – Level 2

Qualifications
Education:

  • Advanced university degree (Masters or above) in business administration and financial management. Certifications in operations management, strategic management, risk management, audit, investigation, internal control, statistics and data analysis or accounting are considered assets.
  • A first university degree in a relevant field combined with 2 additional years of work experience may be accepted in lieu of an advanced university degree.

Live:

  • At least 8 (eight) years of continuous work experience in Risk and Compliance, HACT or another directly relevant area. Experience in financial management, in particular the development and implementation of financial control systems, ERM, audits, internal control preferably with international organizations, NGOs and the United Nations.
  • Field experience/familiarity with emergency is an added advantage.

Language requirements:

  • Fluency in English is required. Knowledge of another official UN language or the local language of the duty station is considered an advantage.

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About Franklin Bailey

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